Here are four tips Alison Hall with Meetings Net offers to disprove this common assumption and help bridge the gap between planner and supplier.
- Be Flexible - Ask for different patterns so you can compare the value of arriving one day over another. Sometimes overlooked is the flexibility of meeting space; re-use general session rooms for breakouts and eating rooms.
- Be Open - Give more, get more. Giving more information to the hotel sales person often results in reduced rates and complimentary concessions. ?For example, if a hotel knows that you will be reaching significant food and beverage minimums, your less-desirable Tuesday/Wednesday pattern might not be a problem,? says Hall.
- Prioritize Your Must-Haves - Before asking for free this and that, make a list of what's most important to the success of your meeting, needs vs. wants. It's possible those high-impact items are something the hotel can easily offer.
- Do Your Homework - Take the time to understand the hotel's position and where they're coming from. Ask questions such as: when is your high season? Many times the hotel's rates change week-to-week and month-to-month. Determining their low demand season will save you money and help the hotel reach occupancy in a need time.